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Date Issued
Submitting OIG
Department of State OIG
Agencies Reviewed/Investigated
Department of State
Components
Bureau of European and Eurasian Affairs
Bureau of Overseas Buildings Operations
Report Number
ISP-I-25-03
Report Type
Inspection / Evaluation
Location

Berlin
Germany

Number of Recommendations
26
Questioned Costs
$0
Funds for Better Use
$243,993
Report updated under NDAA 5274
No

Open Recommendations

This report has 25 open recommendations.
Recommendation Number Significant Recommendation Recommended Questioned Costs Recommended Funds for Better Use Additional Details
1 No $0 $0

Embassy Berlin should conduct timely nonimmigrant visa adjudication reviews in accordance with Department Standards.

2 No $0 $0

Embassy Berlin should comply with Department standards for line-of-sight supervision of the cashier booths at Consulate General Frankfurt.

3 No $0 $0

Embassy Berlin, in coordination with the Bureau of Overseas Buildings Operations, should provide Consulate General Munich's consular applicants with a waiting area that meets Department standards.

4 No $0 $0

Embassy Berlin should replace the existing consular microphone system with a functioning system.

5 No $0 $0

The Bureau of Overseas Buildings Operations, in coordination with Embassy Berlin, should implement a plan to address identified facilities issues at Embassy Berlin.

6 No $0 $0

The Bureau of Overseas Buildings Operations, in coordination with Embassy Berlin, should implement a plan to address identified facilities issues at Consulate General Frankfurt.

7 No $0 $0

Embassy Berlin, in coordination with the Bureau of Overseas Buildings Operations, should bring its fire protection program into compliance with Department standards.

8 No $0 $0

Embassy Berlin should bring its safety, health, and environmental management program into compliance with Department standards.

9 No $0 $0

Embassy Berlin should bring its contracting officer's representative program into compliance with Department and federal requirements.

10 No $0 $0

Embassy Berlin should enforce the requirement for vendors to register in the System for Award Management.

11 No $0 $0

Embassy Berlin should close out procurement files in accordance with Department standards.

12 No $0 $0

Embassy Berlin should use the Integrated Logistics Management System to account for all expendable property in accordance with Department standards.

14 No $0 $0

Embassy Berlin should comply with all Department Motor Vehicle Safety Management Program standards for incidental drivers under chief of mission authority.

15 No $0 $0

Embassy Berlin should account for all motor vehicle fleet costs in accordance with Department standards.

16 No $0 $243,993

Embassy Berlin, in coordination with the Bureaus of Budget and Planning, the Comptroller and Global Financial Services, and European and Eurasian Affairs, should reprogram additional Department-funded diplomatic technology positions to International Cooperative Administrative Support Services-funded positions in accordance with Department standards, and put funds of up to $243,993 over 3 years per position to better use.

17 No $0 $0

Embassy Berlin, in coordination with the Bureau of Global Talent Management, should update the mission's local compensation plan in accordance with Department standards.

18 No $0 $0

Embassy Berlin should update the locally employed staff handbook in accordance with Department standards.

19 No $0 $100,000

Embassy Berlin should transition Consulate General Frankfurt's OpenNet operations to the Department-provided Enterprise Converged Platform and put up to $100,000 to better use.

20 No $0 $0

Embassy Berlin should comply with Department standards concerning server room emergency power-off switches.

21 No $0 $0

Embassy Berlin should perform its local information technology configuration control board responsibilities in accordance with Department standards.

22 No $0 $0

Embassy Berlin should assign responsibility for records management, including liaison with the post records coordinator and retiring records, to an individual in each of the mission's offices, and bring the records management program into compliance with Department standards.

23 No $0 $0

Embassy Berlin should upload all diplomatic notes it prepares and receives to the State Messaging and Archive Retrieval Toolset in accordance with Department standards.

24 No $0 $0

Embassy Berlin should correct the network cabling infrastructure issues at Embassy Berlin, Clay Annex, and Consulate General Munich to comply with Department standards concerning switch cable management.

25 No $0 $0

Embassy Berlin should install required air conditioning and humidity gauges in Consulates General Dusseldorf and Frankfurt server and telephone system rooms in accordance with Department standards.

26 No $0 $0

Embassy Berlin should configure the mission's non-enterprise networks to comply with Department standards.

Department of State OIG

United States