Federal Library & Information Network (FEDLINK) Inspection

What Office of Inspector General Evaluated

This inspection was to determine whether the Library has established adequate internal controls over FEDLINK to minimize risk in the following areas: 

• FEDLINK Financial Reporting
• FEDLINK Available Reserve Balance
• Vendor Administrative Fees, and
• the G-Invoicing Interface with the Legislative Branch Financial Management System

What Office of Inspector General Found

• FEDLINK could improve IT's internal control procedures over financial reporting
• FEDLINK could improve IT's internal control procedures over vendor administration fees

What Office of Inspector General Recommends

• Develop and implement monthly procedures to reconcile the FEDLINK program trial balance report with FEDLINK’s internal financial reports, including revenue, expenses, and reserve balances.
• Develop and/or update FEDLINK’s writ ten procedures to include a requirement to  maintain documentation of the FFO Senior Accountant’s review and approval of the  monthly Direct Express reconciliation.
• Develop and/or update FEDLINK’s writ ten procedures to establish an approach for following up with vendors who did not submit  monthly sales reports and payments in a timely manner. Consider implementing a late fee policy for vendors who are delinquent for more than 45 days to incentivize timely compliance.