25-01-003 - Recommendation 5.1

Direct UNL to implement additional procedures and controls necessary to ensure it complies with its internal policies when overseeing NSF awards. Updated controls should ensure UNL:
• Verifies that personnel perform and document a quarterly review of expenses for each NSF award each quarter.
• Monitors for approaching project verification statement deadlines and develops procedures necessary to obtain approval of all project verification statements prior to the 60-day deadline.
• Verifies that personnel obtain necessary contract approvals from the procurement department and receive, review, and maintain any required price and rate quotes prior to the final execution of a contract.
• Verifies that personnel obtain appropriate approvals for Pre-Trip Requests prior to booking any travel.
• Only approves cost transfers when documented and approved on the appropriate cost transfer form.