What OIG Evaluated:
1. Evaluate Library Services and OCIOs project management and software development practices using the U.S. Government Accountability Office's Schedule Assessment Guide, Cost Estimating and Assessment Guide, and Software Development: Effective Practices and Federal Challenges in Applying Agile Methodologies.
2. Evaluate and conclude on whether the representation of the project in Library Services is comprehensive and sufficient with regard to scheduling Library Services staff activities to support the implementation.
What OIG Found:
- Required project management cost and risk documentation was not adequately completed for Audio Visual Collection Management System
- Office of the Chief Information Officer did not adequately define and document an System Development Life Cycle implementation methodology for Audio Visual Collection Management System
- Incomplete Risk Register for the Audio Visual Collection Management System Project Risks
What OIG Recommends:
- Finalize cost estimates (based on current estimates at completion) as the current baseline to facilitate performance management metrics through completion of the Audio Visual Collection Management System project.
- Develop and implement required project documentation, specifically the cost estimating spreadsheet and cost estimating document, following applicable guidance for the Audio Visual Collection Management System project.
- Develop and implement required project documents, specifically the sensitivity analysis and risk assessments following applicable guidance for the Audio Visual Collection Management System project.
- Review and update the Audio Visual Collection Management System project charter to accurately reflect the implementation methodology and approval for this project.
- Review and update the project management plan to include the required details of a hybrid methodology.
- Reperform the project charter review checklist to ensure all checklist requirements are met and that the project meets Project Management Office quality standards.
- Ensure the Project Manager oversees the immediate completion of the project risk register for the Audio Visual Collection Management System project.
