DODIG-2022-076 - Recommendation D-2022-2076-DEV0PD-0001-0003.a.5

(U) Rec. 3.a: The DoD OIG recommended that the Commanders of the U.S. Africa Command, U.S. Central Command, U.S. European Command, U.S. Indo-Pacific Command, and U.S. Southern Command issue command-level guidance clarifying the use of non-DoD-controlled electronic messaging systems. This guidance should include: i. any area of responsibility-specific conditions that permit personnel to use non-DoD-controlled messaging systems; ii. what information can be shared over the electronic messaging system; iii. how personnel are to maintain records generated on non-DoD systems in accordance with records management regulations; iv. how to report any security violations or misuse of a system; v. a process to ensure that any use of non-DoD-controlled electronic messaging systems meets the exception criteria in DoD Instruction 8170.01, "Online Information Management and Electronic Messaging," August 24, 2021; vi. additional training criteria for personnel that addresses the risks of using non-DoD electronic messaging systems, violating operations security regulations, and consequences of noncompliance.