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Report File
Date Issued
Submitting OIG
U.S. Postal Service OIG
Other Participating OIGs
U.S. Postal Service OIG
Agencies Reviewed/Investigated
U.S. Postal Service
Report Number
24-057-R25
Report Description

The U.S. Postal Service uses expense purchase cards, which allow Facility and Architect Engineers, also known as project managers (PM), to make local purchases for operational needs. During fiscal years 2021 to 2023, the Postal Service paid approximately $257.6 million in expense purchase card payments to vendors. To support the investment associated with the Postal Service’s facilities modernization efforts, the Postal Service increased the purchase card spending threshold from $10,000 to $25,000 in April 2024. Maintaining effective controls is critical to ensuring expense purchase card transactions are valid and authorized.

Report Type
Audit
Agency Wide
Yes
Number of Recommendations
4
Questioned Costs
$0
Funds for Better Use
$0

Open Recommendations

This report has 4 open recommendations.
Recommendation Number Significant Recommendation Recommended Questioned Costs Recommended Funds for Better Use Additional Details
1 Yes $0 $0

Reiterate policy requiring project managers to transfer expense purchase card supporting documents to credit card approving officials, and for credit card approving officials to maintain the supporting documents for the duration of the retention period.

2 Yes $0 $0

Create a centralized, electronic repository for storing facility repair supporting documentation.

3 Yes $0 $0

Establish guidelines and best practices to require project managers to identify and combine related service ticket requests and solicit contracts for projects that exceed expense purchase card authority threshold.

4 Yes $0 $0

Establish guidelines and controls to monitor the use of batch payments.

U.S. Postal Service OIG

United States