2025-FMIC-B-007 - Recommendation 2

Establish preventive and detective controls to help ensure compliance with the Travel policy and U.S. General Services Administration SmartPay Program requirements, including
a. assessing and updating the travel authorization and voucher review process to better ensure compliance with the Travel policy.
b. implementing a required government travel card training program.
c. reviewing and blocking additional non-travel-related merchant category codes that do not appear to relate to Board business activities.
d. fully implementing automated travel system controls to alert employees of, notify the Travel section of, or prevent certain types of airfare and hotel reservations that do not comply with the Travel policy.
e. using government travel card issuer and custom reports that display all transactions, summarize spending by merchant category code, and highlight delinquent accounts and accounts carrying balances to identify employee misuse of the government travel card and accounts not paid timely and completely.
f. using data mining tools provided by the government travel card issuer that can help identify transactions made on dates and times that deviate from normal government accountholder spending patterns and monitor individual charges and transactions.
g. using the government travel card issuer report that identifies instances in which the Board paid state sales tax and determining whether to use the government travel card issuer to recoup that state sales tax.