| 1 |
No |
$0 |
$0 |
Management concurred with this recommendation. |
|
The Bureau of Information Services should identify and document detailed project plans for their Information Technology Modernization Initiatives, to include the agency’s goals, project milestones, a description of the work necessary, and designated timelines for completion, as required by the Office of Management and Budget Circular A-130’s specifications for IT investment processes, including planning, budgeting, procurement, management, and assessment.
|
| 2 |
No |
$0 |
$0 |
Management concurred with this recommendation. |
|
The Bureau of Information Services should develop and implement a monitoring plan to track agency spending for their Information Technology Modernization Initiatives, which should include how the information technology funds were allocated, reallocated, and spent.
|
| 3 |
No |
$0 |
$0 |
Management concurred with this recommendation. |
|
The Bureau of Information Services should coordinate and work with the Bureau of Fiscal Operations to use existing resources to track, analyze, monitor, and report on the use of Information Technology Modernization Initiatives funding provided through the Consolidated Appropriations Act, 2021 and American Rescue Plan Act of 2021. This should include setting up a centralized system/location/spreadsheet for tracking and monitoring funds and providing training for staff on how to use it.
|
| 4 |
No |
$0 |
$0 |
Management concurred with this recommendation. |
|
The Bureau of Information Services should establish a clear reporting structure, including the roles and responsibilities of different departments and staff members within the Bureau of Information Services to increase accountability for the tracking and monitoring of the Information Technology Modernization Initiatives funds.
|
| 5 |
No |
$0 |
$0 |
Management concurred with this recommendation. |
|
The Bureau of Information Services should regularly analyze the use of Information Technology Modernization Initiatives funds, to ensure they are being used effectively and to identify any potential issues. This should continue until all Consolidated Appropriations Act, 2021 and American Rescue Plan Act of 2021 funds have been obligated, returned, or expired.
|
| 6 |
No |
$0 |
$0 |
Management concurred with this recommendation. |
|
The Bureau of Information Services should use the new Information Technology Modernization Initiatives funds monitoring plan to conduct reviews of the funds’ management process to ensure compliance with established guidelines and procedures. These reviews should identify any areas for improvement and make necessary adjustments.
|
| 7 |
No |
$0 |
$0 |
Management concurred with this recommendation. |
|
The Bureau of Information Services should assign a dedicated team or person responsible for monitoring the Information Technology Modernization Initiatives funds. The dedicated team/person should have the necessary resources and authority to carry out their responsibilities.
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