Audit of the Railroad Retirement Board's Records and Information Management Program

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Date Issued

Wednesday, September 27, 2023

Submitting OIG

Railroad Retirement Board OIG

Other Participating OIGs

Railroad Retirement Board OIG

Agencies Reviewed/Investigated

Railroad Retirement Board

Report Number

23-06

Report Type

Audit

Agency Wide

Yes

Number of Recommendations

Questioned Costs

Funds for Better Use

Open Recommendations

This report has 7 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use	Additional Details
1	No	$0	$0	Management concurred with this recommendation.
The Railroad Retirement Board's Bureaus of Information Services should fully implement the corrective actions developed in response to Railroad Retirement Board’s Office of Inspector General Report Number 17-08 recommendations 2, 3, 4, 5, 7, 9, and 10 by the completion timeline.
2	No	$0	$0	Management concurred with this recommendation.
The Railroad Retirement Board's Bureau of Information Services should develop corrective action plans, to include timelines for completion, for Railroad Retirement Board’s Office of Inspector General Report Number 17-08 recommendations 6, 12, and 13.
3	No	$0	$0	Management concurred with this recommendation.
The Railroad Retirement Board's Bureau of Information Serivces should establish a process to maintain detailed corrective action plans for all records and information management internal control deficiencies.
4	No	$0	$0	Management concurred with this recommendation.
The Railroad Retirement Board’s Bureau of Information Services should develop action plans, with timelines for estimated completion, for the following fiscal year 2021 Federal Manager’s Financial Integrity Act Report program process improvements:• Program Process Improvement 7: Complete a comprehensive update of the Railroad Retirement Board’s Records Schedule Disposition Handbook; and • Program Process Improvement 8: Incorporate all new National Archives and Records Administration Digital Preservation Guidance into Railroad Retirement Board’s Records Management policies and procedures by June 30, 2024.
5	No	$0	$0	Management concurred with this recommendation.
The Railroad Retirement Board's Bureau of Information Services should create a corrective action plan to ensure requirements identified in Administrative Circular Information Resources Management 4 have been implemented.
6	No	$0	$0	Management concurred with this recommendation.
The Railroad Retirement Board's Bureau of Information Services should update Administrative Circular Information Resources Management 4 to include procedures that the Bureau of Information Services staff must implement in the absence of a records liaison.
7	No	$0	$0	Management concurred with this recommendation.
The Railroad Retirement Board's Bureau of Information Services should develop a checklist to enable Bureau Heads to be made fully aware of their responsibilities and verify that their bureau or office complies with each requirement in Administrative Circular Information Resources Management 4.