Audit of the Office of Justice Programs Victim Assistance Funds Subawarded by the Virginia Department of Criminal Justice Services to the Virginia Department of Social Services, Glen Allen, Virginia

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Date Issued

Thursday, April 9, 2026

Submitting OIG

Department of Justice OIG

Agencies Reviewed/Investigated

Department of Justice

Components

Office of Justice Programs

Report Number

26-047

Report Type

Audit

Location

Glen Allen, VA
United States

Number of Recommendations

Questioned Costs

$100,983

Funds for Better Use

Report updated under NDAA 5274

External Entity

Virginia Department of Social Services

Open Recommendations

This report has 8 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use	Additional Details
1	No	$0	$0	Accurate as of May 31, 2026
Ensure VDSS documents its desk monitoring process to communicate to its personnel expectations regarding the: (1) nature and scope of monitoring activities, (2) required frequency of monitoring, and (3) sufficient documentation to substantiate that monitoring occurred, as well as the results.
2	No	$0	$0	Accurate as of May 31, 2026
Ensure VDSS develops and implements a compliant process for subaward reimbursement that includes subrecipient autonomy over tracking expenditures to funding sources and adequate VDSS controls for ensuring subrecipients adequately account for transactions by funding source at the time of execution.
3	No	$0	$0	Accurate as of May 31, 2026
Ensure that VDSS develops and implements guidance to assist its personnel and its subrecipients through the administration of the new process for reimbursing subrecipient CACs in compliance with the DOJ Grants Financial Guide and the Uniform Guidance.
4	No	$91,918	$0	Accurate as of May 31, 2026
Remedy the $91,918 in unallowable costs resulting from the incorrect percentage applied by VDSS when reimbursing the CACs.
5	No	$0	$0	Accurate as of May 31, 2026
Ensure VDSS implements controls to verify that subrecipients' time and effort charges are based on actual amounts.
6	No	$9,065	$0	Accurate as of May 31, 2026
Remedy the $9,065 in unsupported personnel costs.
7	No	$0	$0	Accurate as of May 31, 2026
Ensure VDSS enhances its monitoring policies and procedures to include a process for reviewing the accuracy of performance data in PMT.
8	No	$0	$0	Accurate as of May 31, 2026
Ensure VDSS develops, implements, and distributes a written proration strategy to the CACs to ensure PMT data is complete, accurate, and reflects only VOCA-funded activities.