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Report File
Date Issued
Submitting OIG
National Archives and Records Administration OIG
Other Participating OIGs
National Archives and Records Administration OIG
Agencies Reviewed/Investigated
National Archives and Records Administration
Report Number
24-AUD-06
Report Type
Audit
Agency Wide
Yes
Number of Recommendations
8
Questioned Costs
$0
Funds for Better Use
$0

Open Recommendations

This report has 8 open recommendations.
Recommendation Number Significant Recommendation Recommended Questioned Costs Recommended Funds for Better Use Additional Details
1 No $0 $0

Develop a plan that includes a timeline within which a preservation review will be performed of all NARA owned or leased records storage facilities to mitigate potential risks and ensure the long-term preservation and accessibility of valuable records;

2 No $0 $0

Update policies and procedures to include established frequency ofreviews

3 No $0 $0

Develop contingency plans for assigning responsibilities if a key role inthe entity is vacated. In addition, contingency plans should include implementation ofalternative procedures for preservation reviews when on-site visit is not possible or curtailedin the future. As an alternative, consider performing part of the preservation reviews remotewhere possible (i.e. review of preservation plans, inquiries of facility personnel, etc.)

4 No $0 $0

Develop and implement a comprehensive SOP that can help mitigatethe above effects by providing clear guidelines, promoting consistency, and ensuringpreservation activities are conducted effectively, uniformly, and systematically across theorganization

5 No $0 $0

Develop a prioritization method for preservation actions. BudgetRequests should be submitted for any additional resources necessary to complete prioritizedpreservation actions

6 No $0 $0

Review all NARA facilities’ Plans annually to ensure they include allrequired minimum elements and that the Plans are reviewed annually by their respectivefacility director/administrator and Records Emergency Management Team (REMT)

7 No $0 $0

Implement consistent controls across all facilities to maintain evidenceof annual review of the Plans by the facility director/administrator and REMT

8 No $0 $0

Finalize and implement any remaining risk matrices for vulnerableaudio and video formats

National Archives and Records Administration OIG

United States