Audit of the Justice Management Divisions Administration of Shared Information Technology Costs through the Working Capital Fund

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Date Issued

Thursday, September 29, 2022

Submitting OIG

Department of Justice OIG

Other Participating OIGs

Department of Justice OIG

Agencies Reviewed/Investigated

Department of Justice

Components

Other DOJ Components

Report Number

22-117

Report Type

Audit

Agency Wide

Yes

Number of Recommendations

Questioned Costs

Funds for Better Use

Open Recommendations

This report has 7 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use	Additional Details
1	No	$0	$0	Status as of February 28, 2025
Implement a policy identifying criteria for the inclusion of a service within the Working Capital Fund (WCF); once the criteria are formalized, JMD should evaluate and ensure that the services currently included in the WCF are appropriate, meet the documented criteria, and are clearly presented to the WCF Board for discussion of any necessary changes.
2	No	$0	$0	Status as of February 28, 2025
Review the Office of the Chief Information Officer's (OCIO) cost allocation methodology and update as necessary to ensure that component cost allocations are sensible, equitable, and commensurate with benefits of the services provided.
3	No	$0	$0	Status as of February 28, 2025
Update its policy to include specific criteria for identifying "basic activities" appropriate to be included in a Rate Memo and reevaluate OCIO's Rate Memos to ensure that the selected services reflect a consistent approach and "basic activities."
5	No	$0	$0	Status as of February 28, 2025
Implement a formal process for the CIO Council and WCF Board of Directors to coordinate to improve collaboration and information sharing about the financial and service provision aspects of implementing IT initiatives.
6	No	$0	$0	Status as of February 28, 2025
Evaluate procedures for providing components with their expected charges to ensure that components have sufficient information to evaluate the use and associated costs for IT services, as well as enough time to provide feedback and obtain support for any discrepancies.
10	No	$0	$0	Status as of February 28, 2025
Evaluate processes to ensure that JMD and OCIO meet the intended requirements of the WCF Handbook, including the implementation of the annual WCF Customer Survey and the development of a comprehensive IT Service Catalog.
11	No	$0	$0	Status as of February 28, 2025
Evaluate the administrative operations of OCIO, as well as the information and outcomes of the working groups to enhance the financial management structure and access to clear and complete WCF IT service information.