Audit of Controls over Loans of NARA Holdings

Date Issued

Thursday, August 26, 2021

Submitting OIG

National Archives and Records Administration OIG

Other Participating OIGs

National Archives and Records Administration OIG

Agencies Reviewed/Investigated

National Archives and Records Administration

Report Number

21-AUD-10

Report Type

Audit

Agency Wide

Yes

Number of Recommendations

Questioned Costs

Funds for Better Use

Open Recommendations

This report has 4 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use
2	Yes	$0	$0
Establish review and monitoring standards for loans and report the results of those activities.
7	Yes	$0	$0
Review, update, and implement revised policies and procedures related to the loan program including, NARA 1572, Preventing Theft and Vandalism of NARA Holdings in NARA Facilities, NARA 1611, Loans of Archival Holdings to Federal Originators, NARA 1611 Supplement, Procedures for Loans to Originators, NARA 1612, Exhibition Loans and Traveling Exhibits, NARA 1612 Supplement 1, Procedures for Exhibition Loans, and NARA 1702, Transporting Holdings in NARA's Physical and Legal Custody, to ensure they are reflective of current practices and the organizational structure.
8	Yes	$0	$0
Ensure current Research Services and Legislative Archives, Presidential Libraries, and Museum Services employees are familiar with and properly trained on the updated loan program.
9	Yes	$0	$0
Ensure NARA coordinates with the Central Intelligence Agency (CIA), Central Imagery Office, and United States Geological Survey, to review, cancel, update, or create a new Memorandum of Understanding (MOU), Declassified Imagery Transition, or other appropriate instrument, which is equal with NARA’s current operations for fulfilling loan requests.