Acquisition Management: Improvements Needed in Monitoring and Oversight of Purchase Card Use

Date Issued

Friday, November 18, 2022

Submitting OIG

Smithsonian Institution OIG

Other Participating OIGs

Smithsonian Institution OIG

Agencies Reviewed/Investigated

Smithsonian Institution

Components

Office of Contracting and Personal Property Managment

Report Number

OIG-A-23-01

Report Type

Audit

Agency Wide

Yes

Number of Recommendations

Questioned Costs

Funds for Better Use

Open Recommendations

This report has 2 open recommendations.

Recommendation Number	Significant Recommendation	Recommended Questioned Costs	Recommended Funds for Better Use
OIG-A-23-01-01	Yes	$0	$0
Develop and implement procedures to ensure that purchase card transactions are only approved by the approving officials and that all transactions are fully documented.
OIG-A-23-01-07	Yes	$0	$0
Develop and implement a requirement for periodically reporting information to the Director of OCon&PPM that will assist in the oversight of the purchase cards. The report should provide statistical and narrative information on the use and management of the Purchase Card Program, such as compliance with training requirements, the results of compliance reviews and the monitoring of purchase card transactions. In addition, the report should determine whether the program’s internal controls continue to be effective.