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Report File
Date Issued
Submitting OIG
Railroad Retirement Board OIG
Other Participating OIGs
Railroad Retirement Board OIG
Agencies Reviewed/Investigated
Railroad Retirement Board
Report Number
19-14
Report Description

The Acquisition Management Function at the Railroad Retirement Board Was Not Fully Adequate or Effective

Report Type
Audit
Agency Wide
Yes
Number of Recommendations
15
Questioned Costs
$2,600,000

Open Recommendations

This report has 12 open recommendations.
Recommendation Number Significant Recommendation Recommended Questioned Costs Recommended Funds for Better Use Additional Details
19-142 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management update Administrative Circular OA-14 and implement the necessary updates to align procurement procedures with current federal acquisition regulation and agency practices.

19-143 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management update standard policies and procedures to clearly convey the documentation required to be maintained in the contract file in order to support the solicitation phase.

19-144 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management develop and implement standard checklist guidance to be included in the contract file that lists the required solicitation documentation, identifies if the documentation was applicable to the solicitation, and indicates the section in which the supporting documents are located.

19-145 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management update standard policies and procedures to clearly convey the documentation required to be maintained in the contract file in order to support the award and administration phase.

19-146 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management develop and implement standard checklist guidance to be included in the contract file that lists the required award and administration documentation, identifies if the documentation was applicable to the award, and indicates the section in which the supporting documents are located.

19-147 No $0 $0 Management does not concur with this recommendation. This recommendation remains open because the Office of Inspector General for the Railroad Retirement Board continues to see the need for the recommended corrective action.

We recommend that the Office of Administration/Division of Acquisition Management obtain the signed copies of the contracting officer’s representative designation letter for the identified contracts and include them in the contract files.

19-148 No $0 $0 Management does not concur with this recommendation. This recommendation remains open because the Office of Inspector General for the Railroad Retirement Board continues to see the need for the recommended corrective action.

We recommend that the Office of Administration/Division of Acquisition Management include obtaining the signed contracting officer’s representative designation letter as part of standard checklist guidance to be included in the contract file listing required award and administration documentation, identifying if the documentation was applicable to the award, and indicating the section in which supporting documents are located.

19-149 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management establish a checklist or other control process to ensure that the required conflict of interest statement is presented to vendors.

19-1411 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management establish standard procedures for identifying and tracking contracts that have been physically completed.

19-1412 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management take steps to ensure the remaining balances are de-obligated in Financial Management Integrated System in a timely manner.

19-1413 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management review the established control process used to transmit information to the Federal Procurement Data System and update the process in order to report information more accurately.

19-1414 No $0 $0

We recommend that the Office of Administration/Division of Acquisition Management revise the information previously reported in the Federal Procurement Data System to reflect the correct contract numbers and amounts.

Railroad Retirement Board OIG

United States