The Owners of Civic Towers and Civic Towers Senior in Miami, FL, Generally Corrected Section Eight Housing Assistance Payments To Address Duplicate Benefits and Ensured That the Payments Were Eligible and Supported

We audited the Civic Towers, LLLP, and Civic Towers Senior, LLLP, Section 8 project-based housing assistance payment (HAP) program. We selected the Civic Towers and Civic Towers Senior Section 8 project-based properties for review based on a referral from our Office of Investigation regarding a potential duplication of benefits between the U.S. Department of Housing and Urban Development (HUD) and the Federal Emergency Management Agency (FEMA). Our audit objective was to determine whether the owners administered the Section 8 project-based housing assistance payment program in accordance with HUD regulations. Specifically, we determined whether (1) any duplication of benefits existed between HUD and FEMA as a result of damage caused by Hurricane Irma and (2) housing assistance payments were paid for eligible tenants and properly supported.The owners generally corrected its HAP to address duplicated benefits and ensured HAP was eligible and supported. Although we identified units from these projects that were approved for HAP during the same period they received FEMA assistance, the owners made adjustments to account for these periods. However, we identified weaknesses in the relocation process. We also identified four instances in which the HAP was calculated incorrectly due to conflicting income information, miscalculated annual income, underreported tenant income, and an unsupported elderly deduction. These conditions occurred because the owners lacked adequate policies and procedures to fully track displaced tenants and ensure accurate billing to HUD and failed to provide adequate oversight of its contractors responsible for the relocation of tenants and calculation of the HAP. Failing to address these conditions could put future HUD funds at risk in the event of another disaster that results in displaced tenants, and result in HAP miscalculations, unreliable data being reported to HUD, and inaccurate subsidies being paid to the owners.We recommend that HUD require the owners to (1) revise policies and procedures to address weaknesses in relocation procedures, (2) conduct a review of recertification documents to determine the correct HAP calculations and repay HUD from nonproject funds for any overpayments as a result of the recalculation, and (3) provide appropriate oversight and training to staff to ensure that HAP calculations are accurate and adequately supported.