Railroad Retirement Board Bureau of Fiscal Operations Sections' Functions Need Improvement

Submitting OIG:

Railroad Retirement Board OIG

Date Issued:

Wednesday, September 1, 2021

Agency Reviewed / Investigated:

Railroad Retirement Board

Submitting OIG-Specific Report Number:

21-08

Location(s):

Agency-Wide

Type of Report:

Audit

Questioned Costs:

$322,502

Funds for Better Use:

Number of Recommendations:

View Document:

Attachment	Size
Audit-Report-21-08.pdf	1.27 MB

Recommendation Number	Recommendation Status	Significant Recommendation
21-08, 1	Open	No
The Bureau of Fiscal Operations should develop and maintain comprehensive set of policies and procedures for the Debt Recovery Section, Financial Systems Section, and Treasury Section, using in-house personnel with adequate relevant expertise and experience, or outsource the task to an entity with the relevant expertise and experience.
21-08, 2	Open	No
The Bureau of Fiscal Operations should assess the work effort required and hire adequate personnel to perform Financial Systems Section functions.
21-08, 3	Open	No
The Bureau of Fiscal Operations should ensure that the development and maintenance of policies and procedures for the Debt Recovery Section, Financial Systems Section, and Treasury Section are performed by personnel with appropriate expertise.
21-08, 5	Open	No
The Bureau of Fiscal Operations should maintain documentary evidence of adequate periodic review of control activities performed.
21-08, 6	Open	No
The Bureau of Fiscal Operations should ensure that the Debt Recovery Section’s policies and procedures include guidance and process for developing and modifying thresholds, including those related to waivers and write-offs.
21-08, 7	Open	No
The Bureau of Fiscal Operations should maintain documentary evidence of adequate supervisory review of control activities around recording of transactions and reconciliations for the Debt Recovery Section.
21-08, 8	Open	No
The Bureau of Fiscal Operations should develop and maintain a comprehensive set of policies and procedures for outsourcing the Financial Systems Section functions.
21-08, 9	Open	No
The Bureau of Fiscal Operations should develop an oversight framework for overseeing the Financial Systems Section’s contractors, and ensure that the framework is reviewed and updated periodically.
21-08, 10	Open	No
The Bureau of Fiscal Operations should require Service Level Agreements or equivalent documentation that clearly defines the roles and responsibilities of the Railroad Retirement Board and Conseillers en gestion et informatique (a shared service provider within the federal industry) and ensure that the documentation is reviewed and updated periodically.
21-08, 11	Open	No
The Bureau of Fiscal Operations should perform an assessment to determine adequate staffing required to perform Financial System Service’s functions.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

21-08, 1

Open

The Bureau of Fiscal Operations should develop and maintain comprehensive set of policies and procedures for the Debt Recovery Section, Financial Systems Section, and Treasury Section, using in-house personnel with adequate relevant expertise and experience, or outsource the task to an entity with the relevant expertise and experience.

21-08, 2

Open

The Bureau of Fiscal Operations should assess the work effort required and hire adequate personnel to perform Financial Systems Section functions.

21-08, 3

Open