Audit of the Utilization of Information Technology Modernization Funds at the Railroad Retirement Board as of Fiscal Year 2023

Submitting OIG:

Railroad Retirement Board OIG

Date Issued:

Wednesday, March 6, 2024

Agency Reviewed / Investigated:

Railroad Retirement Board

Submitting OIG-Specific Report Number:

24-04

Location(s):

Agency-Wide

Type of Report:

Audit

Questioned Costs:

Funds for Better Use:

Number of Recommendations:

Report updated under NDAA 5274:

View Document:

Attachment	Size
Audit-Report-24-04.pdf	759.94 KB

Recommendation Number	Recommendation Status	Significant Recommendation
1	Open	No
The Bureau of Information Services should identify and document detailed project plans for their Information Technology Modernization Initiatives, to include the agency’s goals, project milestones, a description of the work necessary, and designated timelines for completion, as required by the Office of Management and Budget Circular A-130’s specifications for IT investment processes, including planning, budgeting, procurement, management, and assessment.
2	Open	No
The Bureau of Information Services should develop and implement a monitoring plan to track agency spending for their Information Technology Modernization Initiatives, which should include how the information technology funds were allocated, reallocated, and spent.
3	Open	No
The Bureau of Information Services should coordinate and work with the Bureau of Fiscal Operations to use existing resources to track, analyze, monitor, and report on the use of Information Technology Modernization Initiatives funding provided through the Consolidated Appropriations Act, 2021 and American Rescue Plan Act of 2021. This should include setting up a centralized system/location/spreadsheet for tracking and monitoring funds and providing training for staff on how to use it.
4	Open	No
The Bureau of Information Services should establish a clear reporting structure, including the roles and responsibilities of different departments and staff members within the Bureau of Information Services to increase accountability for the tracking and monitoring of the Information Technology Modernization Initiatives funds.
5	Open	No
The Bureau of Information Services should regularly analyze the use of Information Technology Modernization Initiatives funds, to ensure they are being used effectively and to identify any potential issues. This should continue until all Consolidated Appropriations Act, 2021 and American Rescue Plan Act of 2021 funds have been obligated, returned, or expired.
6	Open	No
The Bureau of Information Services should use the new Information Technology Modernization Initiatives funds monitoring plan to conduct reviews of the funds’ management process to ensure compliance with established guidelines and procedures. These reviews should identify any areas for improvement and make necessary adjustments.
7	Open	No
The Bureau of Information Services should assign a dedicated team or person responsible for monitoring the Information Technology Modernization Initiatives funds. The dedicated team/person should have the necessary resources and authority to carry out their responsibilities.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

Open

The Bureau of Information Services should identify and document detailed project plans for their Information Technology Modernization Initiatives, to include the agency’s goals, project milestones, a description of the work necessary, and designated timelines for completion, as required by the Office of Management and Budget Circular A-130’s specifications for IT investment processes, including planning, budgeting, procurement, management, and assessment.

Open

The Bureau of Information Services should develop and implement a monitoring plan to track agency spending for their Information Technology Modernization Initiatives, which should include how the information technology funds were allocated, reallocated, and spent.

Open

The Bureau of Information Services should coordinate and work with the Bureau of Fiscal Operations to use existing resources to track, analyze, monitor, and report on the use of Information Technology Modernization Initiatives funding provided through the Consolidated Appropriations Act, 2021 and American Rescue Plan Act of 2021. This should include setting up a centralized system/location/spreadsheet for tracking and monitoring funds and providing training for staff on how to use it.

Open

The Bureau of Information Services should establish a clear reporting structure, including the roles and responsibilities of different departments and staff members within the Bureau of Information Services to increase accountability for the tracking and monitoring of the Information Technology Modernization Initiatives funds.