Audit Report: Oversight and Monitoring of Peace Corps’ Domestic Awarded Contracts Audit

Submitting OIG:

Report Description:

Our audit determined that while the Peace Corps does have an established framework to oversee and monitor domestic awarded contracts, it can improve its management of the following: • Contract oversight including contract modifications, documentation, and guidance for Contract Officer Representatives and Technical Points of Contact; and • Contract completion, including performance assessments and closeout.

Date Issued:

Monday, September 23, 2024

Agency Reviewed / Investigated:

Peace Corps

Submitting OIG-Specific Report Number:

IG-24-01-A

Component, if applicable:

Agency-wide

Location(s):

Agency-Wide

Type of Report:

Audit

Questioned Costs:

Funds for Better Use:

$530,472

Number of Recommendations:

Report updated under NDAA 5274:

View Document:

Attachment	Size
Audit-ReportOversight-and-Monitoring-Peace-Corps’-Domestic-Awarded-Contracts-Audit.pdf	1.39 MB

Recommendation Number	Recommendation Status	Significant Recommendation
1	Open	No
We recommend that the Director of Acquisition and Contract Management develops standard operating procedures for issuing contract modifications.
2	Open	No
The Director of Acquisition and Contract Management provides training on the updated contracting procedures.
3	Open	No
The Director of Acquisition and Contract Management develops a contracting officer representative handbook that alights with the contracting officer representative designation memo and includes policies, standard operating procedures, and best practices to assist the contracting officer representative with contract oversight.
4	Open	No
The Director of Acquisition and Contract Management defines and communicates the roles, responsibilities, and standard operating procedures for the technical point of contact to ensure efficiency in executing the contract activities.
5	Open	No
The Director of Acquisition and Contract Management develops a centralized system for maintaining contract files to ensure that contracting officer representatives are compliant with the Federal Acquisition Regulation and record retention requirements.
6	Open	No
The Director of Acquisition and Contract Management ensures that contracting officers review the contracting officer representative files annually and develop a checklist for the review.
7	Open	No
The Director of Acquisition and Contract Management ensures that contract management personnel have access to Contractor Performance Assessment Reporting System and develops and implements standard operating procedures for performance assessments to be submitted into Contractor Performance Assessment Reporting System at the time the work under the contract or order is completed.
8	Open	No
The Director of Acquisition and Contract Management ensures contracts are closed out within the specified Federal Acquisition Regulation timeframes and backlogged contracts are properly closed.
9	Open	No
The Director of Acquisition and Contract Management works with the contracting officer representative to establish processes and standard operating procedures that ensure de-obligations are completed when the period of performance ends and the final invoice is paid.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

Open

We recommend that the Director of Acquisition and Contract Management develops standard operating procedures for issuing contract modifications.

Open

The Director of Acquisition and Contract Management provides training on the updated contracting procedures.

Open

The Director of Acquisition and Contract Management develops a contracting officer representative handbook that alights with the contracting officer representative designation memo and includes policies, standard operating procedures, and best practices to assist the contracting officer representative with contract oversight.

Open

The Director of Acquisition and Contract Management defines and communicates the roles, responsibilities, and standard operating procedures for the technical point of contact to ensure efficiency in executing the contract activities.