| 1 |
Yes |
$0 |
$0 |
Agency Response Dated October 31, 2024: Attached are the draft responses for the closure of Human Resource (HR) Recommendations 1-4. The Agency plans to close these recommendations by the end of the calendar year.
Additionally, The Defense Nuclear Facilities Safety Board (DNFSB) faced a significant transition workload with the
Interior Business Center (IBC), which was challenging and contributed to delays in audit closures due to unexpected
personnel losses within the HR Department.
[Auditor’s Note: The DNFSB attached draft versions of a DNFSB Excepted Service Recruitment Plan, a DN Hiring and
Staffing Directive, and a DN Hiring and Staffing Operating Procedure.]
OIG Analysis: The OIG acknowledges receipt of the draft version of the DNFSB’s Excepted Service Recruitment Plan. This recommendation will be closed when the OIG verifies that the DNFSB has finalized and implemented the proposed Excepted Service Recruitment Plan. |
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Recommendation 1: With the involvement of the Office of the Technical Director, develop and implement an Excepted Service recruitment strategy and update guidance to reflect this strategy.
|
| 2 |
Yes |
$0 |
$0 |
OIG Response 6/4/2024: The proposed action meets the intent of the recommendation. The recommendation will be closed when the OIG verifies that the DNFSB developed and implemented a step-by-step hiring process metric with periodic reporting requirements. Agency
Response Dated March 29, 2024: DNFSB will develop and implement a step-by-step hiring process metric with periodic reporting requirements by 4th quarter FY 2025. DNFSB has made significant improvement and progress in our hiring timeliness. In the near future, DNFSB is will begin migrating to the Interior Business Center (IBC) as our new personnel Service Provider. The selection of this service provider will improve the efficiency and standardize business operations that provides accounting, personnel, logistics, system development and/or operations/hosting support services for our agency. Also, the Agency has made significant progress in meeting our hiring targets shown in the table below. The substantial hiring progress was completed through a dedicated concerted effort between the Office of the General Manager, the Office of the Technical Director, and the newly established Office of the Executive Director of Operations. The Human Resources Division developed and implemented a hiring tracker to allow the Agency’s Senior Leadership visibility of the hiring process, security clearance processing, and onboarding milestones aligned to hiring actions.
OIG Analysis: The proposed action meets the intent of the recommendation. The recommendation will be closed when the OIG verifies that the DNFSB developed and implemented a step-by-step hiring process metric with periodic reporting requirements. |
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Develop and implement a step-by-step hiring process metric with periodic reporting requirements.
|
| 3 |
Yes |
$0 |
$0 |
Agency Response Dated October 31, 2024: Attached are the draft responses for the closure of HR Recommendations 1-4. The Agency plans to close these recommendations by the end of the calendar year. Additionally, DNFSB faced a significant transition workload with IBC, which was challenging and contributed to delays in audit closures due to unexpected personnel losses within the HR Department. [Auditor’s Note: The DNFSB attached draft versions of a DNFSB Excepted Service Recruitment Plan, a DN Hiring and Staffing Directive, and a DN Hiring and Staffing Operating
Procedure.]
OIG Analysis: The OIG acknowledges receipt of the draft DN Hiring and Staffing Operating Procedure. This recommendation will be closed when the OIG verifies that the DNFSB has updated, finalized, and implemented its operating procedure. The operating procedure should include examples of experiences such as military and teaching and their applicability to OTD positions.
OIG Response 6/4/2024: The proposed action meets the intent of the recommendation. The recommendation will be closed when the OIG verifies that the DNFSB updated and finalized policies and procedures relative to determining the technical qualifications of OTD applicants. Updates to the procedures should include examples of experiences such as military and teaching, and their applicability to OTD positions.
Agency Response Dated March 29, 2024: DNFSB DHR is finalizing the DN hiring procedure with an estimated completion date of Quarter 4 FY 2024. OIG Analysis: The proposed action meets the intent of the recommendation. The recommendation will be closed when the OIG verifies that the DNFSB updated and finalized policies and procedures relative to determining the technical qualifications of OTD applicants. Updates to the procedures should include examples of experiences such as military and teaching, and their applicability to OTD positions. |
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Update and finalize policies and procedures relative to determining the technical qualifications of OTD applicants. These should include examples of experience such as military and teaching, and their applicability to OTD positions.
|
| 4 |
Yes |
$0 |
$0 |
Agency Response Dated October 31, 2024: Attached are the draft responses for the closure of HR Recommendations 1-4. The Agency plans to close these recommendations by the end of the calendar year. Additionally, DNFSB faced a significant transition workload with IBC, which was challenging and contributed to delays in audit closures due to unexpected personnel losses within the HR Department. [Auditor’s Note: The DNFSB attached draft versions of a
DNFSB Excepted Service Recruitment Plan, a DN Hiring and Staffing Directive, and a DN Hiring and Staffing Operating
Procedure.]
OIG Analysis: The OIG acknowledges receipt of the draft DN Hiring and Staffing Operating Procedure. This recommendation will be closed when the OIG verifies that the DNFSB has finalized and implemented the operating procedure. The DNFSB must also provide the recommended training to its staff involved in the hiring process.
OIG Response 6/4/2024: The proposed action meets the intent of the recommendation. The recommendation will be closed when the OIG verifies the DNFSB developed and issued hiring-process guidance used by the DNFSB to provide the recommended training to the DNFSB’s staff involved with the hiring process.
Agency Response Dated March 29, 2024: Hiring process training for the DN pay plan was delivered to DN supervisors and executive managers, including those in acting roles, on September 28, 2023 (copy attached). The OTD organization includes a Technical Director, Deputy Technical Director, and five OTD divisions each led by a single senior executive supervisor (seven supervisor/manager positions). September 28, 2023, DN Hiring training attendees:
OTD
• Katherine Herrera
• David Campbell
• Todd Davis
• Timothy Dwyer
• Patrick Migliorini
• Johathan Plaue
• Mark Sautman
• Richard Tontodonato
DHR
• LeMont Neal
• Crystal Kearney Hennings
• Carolyn Washington
• Veronica McCray
Upon completion of the DN hiring procedures in Q424, additional training will be provided to ensure understanding of the policy and procedures for all DNFSB leaders and employees with roles in the DN hiring process. Request that the OIG review and evaluate the progress made to allow the Agency to receive partial credit for the work that has been completed thus far. DNFSB DHR is finalizing the DN hiring procedure with an estimated completion date of Quarter 4 FY 2024.
OIG Analysis: The proposed action meets the intent of the recommendation. The recommendation will be closed when the OIG verifies the DNFSB developed and issued hiring-process guidance used by the DNFSB to provide the recommended training to the DNFSB’s staff involved with the hiring process. |
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Develop and issue hiring-process guidance and provide training to DNFSB staff involved with the hiring process.
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