FAS’s Office of Assisted Acquisition Services Should Improve Its Oversight and Administration of Classified Contracts

Submitting OIG:

General Services Administration OIG

Date Issued:

Monday, September 16, 2024

Agency Reviewed / Investigated:

General Services Administration

Submitting OIG-Specific Report Number:

A230065Q3P24001

Location(s):

Agency-Wide

Type of Report:

Audit

Questioned Costs:

Funds for Better Use:

Number of Recommendations:

Report updated under NDAA 5274:

View Document:

Attachment	Size
A230065-Final-Report-FASs-AAS-Should-Improve-its-Oversight-and-Administration-Classified-Contracts.pdf	1.55 MB

Recommendation Number	Recommendation Status	Significant Recommendation
1	Open	Yes
We recommend that the Federal Acquisition Service Commissioner conduct a review of all active AAS Level 2 contracts to ensure that all contract security classifications adhere to AAS’s current policy and definitions.
2	Open	Yes
We recommend that the Federal Acquisition Service Commissioner consolidate and improve contract security classification guidance to provide more detail and clarity for AAS contracting personnel.
3	Open	Yes
We recommend that the Federal Acquisition Service Commissioner update existing controls to monitor and ensure compliance with contract security classifications by including a review of the security classification level in contract file transfer checklists; verifying compliance with AAS security classification policies during existing internal contract reviews; and updating briefing templates to use consistent terminology.
4	Open	Yes
We recommend that the Federal Acquisition Service Commissioner implement Assisted Services Shared Information System controls to ensure accuracy and integrity of contract security classifications by prioritizing the development of edit history for immediate visibility of changes to the contract security classification level; and limiting the ability to edit contract data to only the assigned acquisition personnel and their supervisory chain.
5	Open	Yes
We recommend that the Federal Acquisition Service Commissioner strengthen AAS policy to require AAS Level 3 contracting officers to have adequate security clearances and establish a plan to initiate the security clearance process for affected contracting officers.
6	Open	Yes
We recommend that the Federal Acquisition Service Commissioner provide AAS contracting personnel with training on any updated policies or guidance implemented in response to the audit findings.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

Open

Yes

We recommend that the Federal Acquisition Service Commissioner conduct a review of all active AAS Level 2 contracts to ensure that all contract security classifications adhere to AAS’s current policy and definitions.

Open

Yes

We recommend that the Federal Acquisition Service Commissioner consolidate and improve contract security classification guidance to provide more detail and clarity for AAS contracting personnel.

Open

Yes