Audit of PBS’s Lease Award and Administration for the Bureau of Land Management Field Office in Baker City, Oregon

Submitting OIG:

General Services Administration OIG

Date Issued:

Friday, December 8, 2023

Agency Reviewed / Investigated:

General Services Administration

Submitting OIG-Specific Report Number:

A230021P9R24001

Location(s):

Agency-Wide

Type of Report:

Audit

Questioned Costs:

$22,000

Funds for Better Use:

Number of Recommendations:

Report updated under NDAA 5274:

View Document:

Attachment	Size
A230021-1-Final-Report-Audit-PBSs-Lease-Award-and-Administration-BLM-Field-Office-Baker-City-OR.pdf	517.7 KB

Recommendation Number	Recommendation Status	Significant Recommendation
1	Open	Yes
We recommend that the PBS Regional Commissioner for the PBS Northwest/Arctic Region: Assess the actions taken in response to the IAQ issues at the BLM field office in Baker City, Oregon. Based on this assessment, the PBS Regional Commissioner should: a. develop and implement a management control process that promptly responds to IAQ complaints; and b. establish clear lines of communication between lease administration managers and Building Services and Safety Branch personnel to promptly address IAQ issues.
2	Open	Yes
We recommend that the PBS Regional Commissioner for the PBS Northwest/Arctic Region improve lease administration manager communication with tenants during the annual lease inspection to ensure that PBS is aware of all tenant staff concerns, particularly those related to safety and security issues, and that all issues are documented in the GSA 500, Lease Inspection Form.
3	Open	Yes
We recommend that the PBS Regional Commissioner for the PBS Northwest/Arctic Region ensure lease administration managers take proactive actions to resolve long-standing issues by issuing Deficiency Identified Letters in a timely manner and holding lessors accountable for noncompliance.
4	Open	Yes
We recommend that the PBS Regional Commissioner for the PBS Northwest/Arctic Region enforce the BLM field office lease terms requiring onsite or locally available maintenance personnel, and recover rent paid to the lessor equivalent to the period that the maintenance personnel were not provided since November 2019.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

Open

Yes

We recommend that the PBS Regional Commissioner for the PBS Northwest/Arctic Region: Assess the actions taken in response to the IAQ issues at the BLM field office in Baker City, Oregon. Based on this assessment, the PBS Regional Commissioner should: a. develop and implement a management control process that promptly responds to IAQ complaints; and b. establish clear lines of communication between lease administration managers and Building Services and Safety Branch personnel to promptly address IAQ issues.

Open

Yes

We recommend that the PBS Regional Commissioner for the PBS Northwest/Arctic Region improve lease administration manager communication with tenants during the annual lease inspection to ensure that PBS is aware of all tenant staff concerns, particularly those related to safety and security issues, and that all issues are documented in the GSA 500, Lease Inspection Form.

Open

Yes