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Notification of Concerns Regarding Federal Bureau of Prisons' Policies Pertaining to Special Housing Unit Logs Used to Record Mandatory Rounds and the Retention Period for the Original Logs

Submitting OIG:

Department of Justice OIG

Date Issued:

Wednesday, February 21, 2024

Agency Reviewed / Investigated:

Department of Justice

Submitting OIG-Specific Report Number:

24-047

Component, if applicable:

Federal Bureau of Prisons

Location(s):

Agency-Wide

Type of Report:

Other

Questioned Costs:

$0

Funds for Better Use:

$0

Number of Recommendations:

4

Report updated under NDAA 5274:

No

View Document:

Attachment	Size
24-047.pdf	2.04 MB

Related Open Recommendations

Recommendation Number	Recommendation Status	Significant Recommendation	Additional Details
1	Open	No	https://oig.justice.gov/reports
BOP should create a standard form for BOP staff to use to document mandatory rounds in SHUs, or should establish baseline standards and a standard identifier for the SHU round forms used by different institutions.
2	Open	No	https://oig.justice.gov/reports
BOP should reassess its policies to ensure that SHU round documentation is preserved for the possible use of such documentation as original evidence in criminal and administrative investigations and proceedings. As part of this reassessment, the BOP should, among other things, consider (1) adjusting its records retention schedule for SHU round forms; and (2) amending its policies to ensure that staff responding to crime scenes associated with inmate misconduct also collect evidence of potentially related staff misconduct, such as SHU round documentation, and account for the possible use of such evidence as original evidence in criminal and administrative investigations and proceedings.
3	Open	No	https://oig.justice.gov/reports
BOP should modify its policies regarding SHU round forms, including BOP Program Statement 5500.14, Section 310, to refer employees to the document retention schedule for SHU round forms, or otherwise ensure that its employees across all institutions are aware of the retention schedule.