Audit of the Office of Justice Programs Victim Assistance Funds Subawarded by the Georgia Criminal Justice Coordinating Council to Women Moving On, Inc., Decatur, Georgia

Submitting OIG:

Department of Justice OIG

Date Issued:

Thursday, June 29, 2023

Agency Reviewed / Investigated:

Department of Justice

Submitting OIG-Specific Report Number:

23-084

Component, if applicable:

Office of Justice Programs

External entity, if applicable:

Women Moving On, Inc.

Location(s):

Decatur, GA

United States

Type of Report:

Audit

Questioned Costs:

$6,929

Funds for Better Use:

Number of Recommendations:

Report updated under NDAA 5274:

View Document:

Attachment	Size
23-084.pdf	7.32 MB

Recommendation Number	Recommendation Status	Significant Recommendation	Additional Details
1a	Open	No	https://oig.justice.gov/reports
Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: a. the Executive Director’s time and effort is documented, reviewed by the Board of Directors, and maintained available for any future review by the Georgia CJCC or other external monitoring;
1b	Open	No	https://oig.justice.gov/reports
Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: b. WMO’s established expectation for the use and supervisory review of timesheets is formalized in WMO’s policies and procedures
1c	Open	No	https://oig.justice.gov/reports
Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: c. the proper authorization and disbursement of funds
1d	Open	No	https://oig.justice.gov/reports
Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: d. the segregation of duties for the authorization of disbursements, preparation of checks, and signature of checks.
1e	Open	No	https://oig.justice.gov/reports
Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: e. the proper authorization for making electronic payments
1f	Open	No	https://oig.justice.gov/reports
Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: f. the appropriate use of debit and credit cards
1g	Open	No	https://oig.justice.gov/reports
Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: g. the proper documentation of evidence to support payments to or on-behalf of the victims; and
1h	Open	No	https://oig.justice.gov/reports
Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: h. decisions related to the use of funds are free of undisclosed personal or organizational conflicts of interest.
2	Open	No	https://oig.justice.gov/reports
Ensure that the Georgia CJCC require that appropriate WMO officials receive training in the financial management and administration of DOJ grants, fraud awareness, the appropriate use of the DOJ Grants Financial Guide including standards related to conflicts of interest, and the applicable VOCA program guidance.
3	Open	No	https://oig.justice.gov/reports
Remedy $76,929 in unsupported costs charged to the subawards.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

Open

https://oig.justice.gov/reports

Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: a. the Executive Director’s time and effort is documented, reviewed by the Board of Directors, and maintained available for any future review by the Georgia CJCC or other external monitoring;

Open

https://oig.justice.gov/reports

Work with the Georgia CJCC and WMO to develop and implement comprehensive written policies and procedures to help ensure WMO’s compliance with the DOJ Grants Financial Guide and federal award requirements. Specifically, the policies should ensure: b. WMO’s established expectation for the use and supervisory review of timesheets is formalized in WMO’s policies and procedures

Open

https://oig.justice.gov/reports