Audit of the Office of Justice Programs Grant Awarded to FAIR Girls, Inc., Washington, D.C.

Submitting OIG:

Department of Justice OIG

Date Issued:

Wednesday, February 15, 2023

Agency Reviewed / Investigated:

Department of Justice

Submitting OIG-Specific Report Number:

23-031

Component, if applicable:

Office of Justice Programs

Location(s):

Washington, DC

United States

Type of Report:

Audit

Questioned Costs:

$4,558

Funds for Better Use:

Number of Recommendations:

View Document:

Attachment	Size
23-031.pdf	1.77 MB

Recommendation Number	Recommendation Status	Significant Recommendation	Additional Details
1	Open	No	https://oig.justice.gov/reports
Coordinate with FAIR Girls to develop and implement grant management policies and procedures for future DOJ awards that: a. report performance metrics supported by valid and auditable source documents; b. ensure compliance with award special conditions; c. guide the maintenance of detailed accounting records; d. check whether vendors have been debarred or suspended from doing business with the federal government; e. define clear staff roles and responsibilities to warrant accurate and timely financial reports; f. ensure (1) employees provide support such as receipts and payment confirmation for purchases and (2) the proper tracking and inventory of accountable items by assigned personnel; g. ensure that debit and credit cards transactions receive appropriate approval; and h. guide the preparing and submitting of drawdown requests.
2	Open	No	https://oig.justice.gov/reports
Work with FAIR Girls to reconcile grant expense reports to its financial records before closing the award.
3	Open	No	https://oig.justice.gov/reports
Remedy the unsupported questioned costs of $4,558.
4	Open	No	https://oig.justice.gov/reports
Require FAIR Girls to develop and implement a policy and procedure to ensure matching costs are properly supported by grant closure.
5	Open	No	https://oig.justice.gov/reports
Assess the status of remaining funds following grant closure and de-obligate any remaining unused funds after that time.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

Open

https://oig.justice.gov/reports

Coordinate with FAIR Girls to develop and implement grant management policies and procedures for future DOJ awards that: a. report performance metrics supported by valid and auditable source documents; b. ensure compliance with award special conditions; c. guide the maintenance of detailed accounting records; d. check whether vendors have been debarred or suspended from doing business with the federal government; e. define clear staff roles and responsibilities to warrant accurate and timely financial reports; f. ensure (1) employees provide support such as receipts and payment confirmation for purchases and (2) the proper tracking and inventory of accountable items by assigned personnel; g. ensure that debit and credit cards transactions receive appropriate approval; and h. guide the preparing and submitting of drawdown requests.

Open

https://oig.justice.gov/reports

Work with FAIR Girls to reconcile grant expense reports to its financial records before closing the award.

Open

https://oig.justice.gov/reports