Evaluation of the Architect of the Capitol’s Security Badging Program

Submitting OIG:

Architect of the Capitol OIG

Date Issued:

Monday, July 25, 2022

Agency Reviewed / Investigated:

Architect of the Capitol

Submitting OIG-Specific Report Number:

2022-0001-IE-P

Location(s):

United States

Type of Report:

Inspection / Evaluation

Questioned Costs:

Funds for Better Use:

Number of Recommendations:

View Document:

Attachment	Size
Evaluation-AOCs-Security-Badging-Program-2022-0001-IE-P.pdf	3.24 MB

Related Open Recommendations

Recommendation Number	Recommendation Status	Significant Recommendation
1	Open	Yes
We recommend the Office of the Chief Security Officer develop and implement a suitability policy for AOC employees and consolidate and implement revisions, as appropriate, to the current contractor suitability policy. Additionally, develop and implement a standardized timeline for policy revision and update within the current Fiscal Year.
2	Open	No
We recommend that the Office of the Chief Security Officer, in coordination with the United States Capitol Police and the House Sergeant at Arms, perform a joint feasibility study to consider: a) Re-assigning signature authority for the CP-491 for the House of Representatives Sergeant at Arms-issued contractor badges from the OCSO to Contracting Officer Representatives, eliminating the hand carry of the CP-491 to USCP/Fairchild for Fingerprinting, and implementing the use of approval buttons or pdf secure signatures in place of manual signatures. b) Identification, development or acquisition of a badge management software solution that uses notification-based processes that ensures secure, efficient execution, monitoring and tracking of badging actions.
3	Open	Yes
We recommend that the Office of the Chief Security Officer develop and implement suitability policy language to include clear lines of responsibility and processes. Improvements should include: • In the contractor suitability policy, assign the responsibility for the centralized recordkeeping of intra-agency badging agreement Memorandums of Understanding or Agreements to the OCSO; and • In both policies, guidance and requirements for secure badge return and protection and oversight of Personally Identifiable Information.
4	Open	No
We recommend that the Office of the Chief Security Officer in coordination with the U.S. Capitol Police and the House Sergeant at Arms, perform a joint feasibility study to develop and implement a centralized security badge management process through the use of shared software that allows for secure and efficient issuance, monitoring and tracking of badging actions, to include tracking and reporting of lost/stolen badges and follow-up actions.

Architect of the Capitol OIG

Architect of the Capitol

Vision

The Architect of the Capitol's (AOC) Office of Inspector General (OIG), promotes efficiency and effectiveness to deter and prevent fraud, waste, and abuse in AOC operations and programs. We do this through value-added, transparent, and independent audits, inspections and evaluations, and investigations. The OIG is a high-performing team, promoting positive change and striving for continuous improvement in AOC management and operations. We foster an environment that inspires AOC workforce trust and confidence in our work.

Mission

The OIG promotes efficiency and effectiveness to deter and prevent fraud, waste and mismanagement in AOC operations and programs. We do this through value-added, transparent and independent audits, evaluations and investigations. We strive to positively affect the AOC and benefit the taxpayer while keeping the AOC and Congress fully informed.

The AOC Inspector General (IG) Act of 2007, codified at 2 U.S.C. § 1808, established the OIG. This legislation applies some sections of the IG Act of 1978 as amended, specifically Sections 4, 5 (other than Subsections (a)(13) and (3) and (e)(1)(B) thereof), 6 (other than Subsection (a)(7) and (8) thereof), and 7. The IG is under the general supervision of the Architect of the Capitol. The mission of this independent office is to:

1. Conduct, supervise, and coordinate audits, inspection and evaluations, and investigations relating to AOC programs and operations.

2. Review existing and proposed legislation and regulations that impact AOC programs and operations and comment in the semiannual report regarding the impact on the economy, efficiency, or the prevention and detection of fraud and abuse of such legislation and regulations.

3. Recommend policies for AOC activities to promote economy and efficiency or prevent and detect fraud and abuse in its programs and operations.

4. Provide a means of keeping the Architect of the Capitol and the Congress fully and currently informed about problems and deficiencies relating to the administration of Agency programs and operations and the need for and progress of corrective action. This is generally done by issuing the Semiannual Report to Congress.

“Legislative Branch agencies including the Architect of the Capitol are not subject to the Whistleblower Protection Act or the Whistleblower Protection Enhancement Act; however, AOC employees are covered under the Congressional Accountability Act of 1995, as amended.”

The AOC OIG is a member of the Council of Inspectors General for Integrity and Efficiency.

https://aocoig.oversight.gov/

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Evaluation of the Architect of the Capitol’s Security Badging Program

Related Open Recommendations