| Text of Recommendation | Require prospective charge card holders complete necessary training(s) prior to issuing charge cards. Retain charge card training certificates for 3 years after either: a) training certificate is superseded; b) charge card is returned to the agency; or, c) charge card holder separates from agency. Maintaining training documentation after these conditions is required for business use, specifically, to verify employees completed proper training prior to executing transactions for auditing purposes. Arts Endowment should also update the Arts Endowment Charge Card Management Plan to include written acknowledgement of the required meeting with the Budget and Finance Office staff in addition to their current requirement of a written acknowledgement of receiving the Purchase Card and training from the Contracts Section. |
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| Recommendation Number | 1 |
| Recommendation Status | Closed |
| Significant Recommendation | Yes |
| Recommendation Questioned Costs | $0 |
| Recommendation Funds for Better Use | $0 |
| Additional Information | The Arts Endowment submitted NEA Government Charge Card Management Plan, (revised November 9, 2020 and updated January 25, 2021), and Standard Operating Procedure for Government Charge Card Issuance and Management, dated November 30, 2020. These policies address the training for all charge card holders prior to or at the time of card issuance, and the retention of training certificates for three years or longer if required for business use. The Arts Endowment elected to remove the meeting with the Budget and Finance Office staff from its procedures. |
| Submitting OIG | |
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| Linked Report |