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Inspector General Open Recommendations
03/29/2024
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AmeriCorps
Audit of AmeriCorps Grants Awarded to the Puerto Rico Commission for Volunteerism and Community Service
[Report Details]
Audit
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Open Recommendations
11
Recover the $38,148 in questioned Federal costs from the Commission and disallow the $1,500 in questioned match costs on AmeriCorps Grant Numbers 16AFHPR001 and 19AFHPR001.
10
Require the Commission to ensure MI provides detailed accounting records from its general ledger to support the costs reported in its PERs before the Commission reimburses MI for the costs. This requirement should remain in place until MI updates its general ledger accounting system to appropriately identify Federal funds received and expended, as required per Federal regulations.
9
Require the Commission to implement a process for reconciling its accounting system records to the costs reported on its FFRs on a quarterly basis and work with AmeriCorps to identify and resolve any discrepancies as necessary.
8
Recover the $69,756 in questioned Federal costs from the Commission and disallow the $23,869 in questioned match costs on AmeriCorps Grant Numbers 16CAHPR001, 16AFHPR001, 16TAHPR001, and 19AFHPR001.
7
Require the Commission to provide subrecipients with further guidance on the nature of F&A costs and conduct training to ensure subrecipients claim and report F&A costs consistent with AmeriCorps’ Terms and Conditions.
6
Require the Commission to update its PER review process to include verifying grantees only claim match costs for costs directly assignable to AmeriCorps grants.
5
Disallow the $100,409 in questioned match costs on AmeriCorps Grant Numbers 16AFHPR001 and 19AFHPR001
4(e)
The business purpose of trips taken.
4(d)
The benefit and value received of training activities.
4(c)
That charged consultant costs are consistent with professional service agreements.
4(b)
The benefit and value of in-kind contributions claimed as match costs, including other operating cost contributions such as office space, utilities, parking costs, and donated supplies.
4(a)
Personnel and fringe benefit costs, including that they are consistent with organizational policies, the employee’s salary appointment, and the amount of effort the employee dedicated to the grant.
4
Require the establishment of clear guidance regarding how to evaluate and document the allowability of costs, including in-kind contributed costs, reported on AmeriCorps grants, and provide the Commission and its subrecipients with training on the guidance. Updated guidance should address how to document:
3
Recover the $52,919 in questioned Federal costs from the Commission and disallow the $259,225 in questioned match costs on AmeriCorps Grant Numbers 16CAHPR001, 16AFHPR001, 19CAHPR001, and 19AFHPR001.
2
Require the Commission to update its AmeriCorps State Policy and Procedure Manual to state that the Commission must base its subgrantee monitoring plans on each subrecipient’s risk of noncompliance, including risks regarding potential fraud and conflicts of interest.
1(d)
Evaluates subgrantee performance against communicated performance measures.
1(c)
Communicates subgrantee performance measures.
1(b)
Performs and documents annual subgrantee monitoring activities.
1(a)
Performs and documents the results of subgrantee risk assessments.
1
Instruct its Office of Regional Operations to implement an oversight mechanism to ensure that the Commission:
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