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Inspector General Open Recommendations

08/15/2024 - National Archives and Records Administration Audit of NARA's Records Preservation Efforts [Report Details] Audit - Open Recommendations

8
Finalize and implement any remaining risk matrices for vulnerable audio and video formats
7
Implement consistent controls across all facilities to maintain evidence of annual review of the Plans by the facility director/administrator and REMT
6
Review all NARA facilities’ Plans annually to ensure they include all required minimum elements and that the Plans are reviewed annually by their respective facility director/administrator and Records Emergency Management Team (REMT)
5
Develop a prioritization method for preservation actions. Budget Requests should be submitted for any additional resources necessary to complete prioritized preservation actions
4
Develop and implement a comprehensive SOP that can help mitigate the above effects by providing clear guidelines, promoting consistency, and ensuring preservation activities are conducted effectively, uniformly, and systematically across the organization
3
Develop contingency plans for assigning responsibilities if a key role in the entity is vacated. In addition, contingency plans should include implementation of alternative procedures for preservation reviews when on-site visit is not possible or curtailed in the future. As an alternative, consider performing part of the preservation reviews remote where possible (i.e. review of preservation plans, inquiries of facility personnel, etc.)
2
Update policies and procedures to include established frequency of reviews
1
Develop a plan that includes a timeline within which a preservation review will be performed of all NARA owned or leased records storage facilities to mitigate potential risks and ensure the long-term preservation and accessibility of valuable records;

08/15/2024 - Small Business Administration SBA’s Oversight of HUBZone Program Participants’ Continuing Eligibility [Report Details] Audit - Open Recommendations

4
In the interim, establish procedures to verify completion of annual recertifications by defining parameters, timing, and other requirements as needed, including expected OCIO response times when the HUBZone program office requires manual HCTS processing.
3
Improve the HCTS system notification module to ensure recertification notifications are sent timely and consistently to all HUBZone firms.
2
Update and implement standard operating procedures to request documents, as permitted under 13 CFR 126.304(b)(1), to verify during program examinations that firms meet size standards in the North American Industry Classification System code in which they perform on HUBZone contracts.
1
Revise regulations to require documents that can be verified to ensure firms complied with 13 CFR § 126.200(d)(3), that a legacy employee resided in a HUBZone for at least 180 days following the most recent certification (or recertification).

08/15/2024 - Election Assistance Commission Audit of the Administration of Help America Vote Act Grants Awarded to the State of Michigan [Report Details] Audit - Open Recommendations

08/15/2024 - Department of Veterans Affairs Ineffective Oversight of Community Care Providers’ Special-Authorization Drug Prescribing Increased Pharmacy Workload and Veteran Wait Times [Report Details] Audit - Open Recommendations

07
Direct Pharmacy Benefits Management Services to standardize requirements for how VA pharmacists code drug requests from community providers in the electronic system that were canceled, rejected, or removed to help VHA determine if corrective actions need to be taken on processes, contract terms, or guidance.
06
Charge facility community care offices to work with pharmacy personnel to report when they receive information from VA pharmacists that community providers did not comply with VA’s documentation requirements for special-authorization drugs. Reporting mechanisms can include submitting Potential Quality Issue Referral reports or Health Care Quality Concern reports to third-party administrators.
05
Require Pharmacy Benefits Management Services to routinely remind pharmacists that they are responsible for reporting a community provider to the medical facility’s community care office when the provider does not comply with VA documentation requirements for special-authorization drug requests.
03
Direct Pharmacy Benefits Management Services to update its dashboard to more accurately capture special-authorization drug request processing times and provide the Office of Integrated Veteran Care access to this information for contract management purposes.
02
Task the Office of Integrated Veteran Care to train community providers on the VA formulary and implement a process to improve tracking of training completion and community providers’ compliance with VA guidance on submitting prescriptions for special-authorization drugs.
01
Require the Office of Integrated Veteran Care and Pharmacy Benefits Management Services to improve community provider compliance when prescribing special-authorization drugs and being responsive to VA pharmacy inquiries. This should include consideration of electronic system capabilities to attach medical justifications, allow community providers to have real-time access to VA’s formulary when prescribing drugs, and enable two-way communication between community providers and VA pharmacists electronically.

08/14/2024 - Export-Import Bank Evaluation of EXIM’s Human Capital Function [Report Details] Inspection / Evaluation - Open Recommendations

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