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Inspector General Open Recommendations

06/16/2022 - Architect of the Capitol Fiscal Year 2021 Financial Statements Audit Management Letter [Report Details] Audit - Open Recommendations

3
We recommend that AOC management should design an appropriate control to identify, analyze, and respond to risks related to non-GAAP practices and policies.
2
We recommend that AOC management implement the existing, documented procedures over the review of SOC reports, establish procedures to transfer responsibilities for control operations to other team members upon an employee’s separation, and monitor internal controls to assess their effectiveness.
1
We recommend the AOC create and/or update existing policies and/or procedures for periodically evaluating the effectiveness of the controls detailed in the LBFMS SOC 1 report or performed by LOC as well as document the relevant local IT controls that address CUECs included in the LBFMS SOC 1 report and evaluate their effectiveness annually.

06/16/2022 - Architect of the Capitol Audit of Fiscal Year 2021 Financial Statements [Report Details] Audit - Open Recommendations

03/08/2022 - Architect of the Capitol Flash Report Series - U.S. Capitol Building Window Installation, Preservation and Repair: Before and After January 6, 2021 [Report Details] Other - Open Recommendations

03/24/2022 - Architect of the Capitol Architect of the Capitol Repetitively Reimbursed Small-Dollar Amounts of Unallowable Costs to the Contractor on the Cannon House Office Building Renewal Project [Report Details] Audit - Open Recommendations

3
The AOC re-evaluate its approach to strengthen the review and internal control process for small-dollar reimbursable cost transactions to help ensure that the CMc does not include, and the CHOBr Project team does not approve, unallowable costs in the pay applications.
2
To the extent legally and administratively possible, the CHOBr Project team review questioned costs of $55,235 and, recover any amounts for which the Construction Manager as Constructor cannot provide support. If applicable, the CHOBr Project team should also recover any additional amounts resulting from the application of items such as overhead and fees to the unsupported costs.
1
To the extent legally and administratively possible, the CHOBr Project team recover the $38,529 of unallowable costs reimbursed and, if applicable, any additional, unallowable amounts resulting from the application of items such as overhead and fees to the unallowable costs.

11/29/2021 - Architect of the Capitol The AOC’s Fleet Management Program Lacked Adequate and Verifiable Controls for Effective Operation and Auditability [Report Details] Inspection / Evaluation - Open Recommendations

6
The Chief Administrative Officer procure a fleet management information system with fleet management capabilities, to include vehicle utilization information for each vehicle.
5
The Chief Administrative Officer, in coordination with AOC organization leaders, review and revise AOC-wide and jurisdictional policies to include standards for vehicle utilization, and guidance for implementing these standards while maintaining jurisdiction-level operational flexibility.
4
The Chief Administrative Officer conduct a feasibility study to develop and implement centralized vehicle maintenance contract(s) for routine (and non-routine) maintenance to standardize AOC’s maintenance processes and realize efficiencies resulting from centralized contract(s);
3
The Chief Administrative Officer procure an AOC-wide fleet management information system with best-in-class fleet management capabilities, to include vehicle inventory, acquisition, disposal, utilization, cost, mileage and fuel use information for each vehicle, and automatic notification to fleet managers of maintenance due;
2
The Chief Administrative Officer review jurisdiction-level fleet policies and standardize jurisdictional best practices across the AOC where appropriate;
1
We recommend that: 1. The Chief Administrative Officer develop and implement additional policies and procedures that: a. ensure adherence to vehicle utilization reporting, b. include a more formal scheduled vehicle maintenance program, c. collect, track, monitor and analyze fleet costs throughout the vehicle lifecycle at the vehicle level;

09/29/2021 - Architect of the Capitol Audit of the Architect of the Capitol’s Unliquidated Obligations [Report Details] Audit - Open Recommendations

08/30/2021 - Architect of the Capitol Audit of the Cannon House Office Building Project's Subcontractor Bids and Awards [Report Details] Audit - Open Recommendations

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